Job Description: Summary
We are seeking an experienced, energetic Executive Assistant to provide support to 5+ executives at our fast paced, high energy, Animation production Startup. This individual will be responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.
Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
Maintaining comprehensive and accurate records
Performing minor accounting duties
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Answering phone calls in a polite and professional manner
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
Managing the executives' calendars, including making appointments and prioritizing the most sensitive matters
Ordering Lunch for executives and teams.
A bachelor's degree or equivalent combination of education and/or experience required
minimum of 1 year of Assistant experience in a film/TV production setting and/or highly tuned entertainment industry environment.
Experience with Google Suites, and Google Calendar.
Extensive experience with calendar management and scheduling
Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication
Must be able to professionally handle sensitive information and maintain complete confidentiality
Excellent organizational and multitasking skills
Must be a creative, high-energy, hands-on professional who can successfully multitask in a fast-paced environment.
Ideal candidates have an interest in animation and animation production
To apply for this job email your details to: nithyavathy.sundaresh@First-PS.com