Administrative Assistant – Artist Development

Contract 6+ months

Our client is seeking an Assistant to provide support for our Artist Development team.The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to: 

  • Maintaining calendars for an executive including booking and confirming meetings
  • Scheduling meetings & calls, internally & externally
  • Taking notes in meetings and circulating information to the greater team
  • Handling administrative duties (i.e. processing travel and expense reports, tracking travel visa needs, digital and physical filing, etc…)
  • Heavy communication internally and externally
  • Creating presentations and documents using PowerPoint and Google docs
  • The ability to assist with team projects and events as needed 


  • BA/BS Degree
  • 2+ Years as an assistant
  • Studio/Entertainment Industry
  • Experience in Production and/or Animation is strongly preferred
  • Team-player who operates in a fast-paced team-oriented setting
  • Ability to be discrete and maintain confidential information
  • Understanding of how to prioritize and respond accordingly
  • Strong writing skills and the ability to multi-task ● Proficiency in Google docs, Microsoft Word, and Excel.

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